e-Invoicing

e-Invoicing is the process of sending invoices electronically, also known as electronic invoicing. In some countries, electronic invoicing is mandatory. Especially in the B2G sector, e-invoicing is required according to EN 16931.

The invoice data is directly converted into a specific format. The format used often depends on the country and is usually XML-based. The invoice data is then sent to the invoice recipient's system via a network.

In Europe, Peppol is widely used. Peppol supports the 2014/55/EU regulation. In Germany, the ZUGfERD or XRechnung format is often used. billwerk supports all common formats.

The benefits of e-Invoicing is the reduced effort and costs in providing the invoices and the lower risk of errors. In addition, the formats of the electronic invoices can be processed automatically.

Prerequisites

• You need the e-Invoice receiver ID of the customer.
• You need the Buyer Reference of the customer.

Configuring e-Invoicing

You can specify individually for each customer whether you want to use e-Invoicing.

1. Click Customers in the menu.
   
2. Click on the customer for whom you want to configure e-Invoicing.
3. To edit the customer details, click the icon in the Contact Details section.
   
4. In the E-Invoice Receiver ID text field, enter the e-Invoice receiver ID.
5. In the Buyer's Reference text field, enter the identifier of the e-Invoice recipient.
6. In the Options section, set the Mode of Dispatch to E-Invoicing.
   
7. To save your input, click on the Save button.

Checking e-Invoice status

You can check the status of all invoices sent via e-invoicing.

1. Click Logs in the menu.
2. In the LOGS section, click E-Invoicing.
   You will be shown the status of the invoices. You can filter the results.

The status of an invoice is also displayed in the invoice details.