EBICS

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Prerequisites

You need a contract with your bank to use EBICS and a user with single signature authorization. Please note that banks may also charge a small fee for using EBICS.

What is EBICS?

This feature needs to be unlocked for your account. If you are interested, please contact support@billwerk.com.

EBICS stands for "Electronic Banking Internet Communication Standard". It offers corporate merchants the possibility to quickly and flexibly process internet-based payment transactions with their bank at the highest security level.

With the integration of EBICS in billwerk, merchants can send SEPA direct debits directly from billwerk to their bank and import their CAMT account statements with a single click.

Setting up EBICS connection

Once the feature has been enabled for your entity, you can configure the user settings for your house bank.

  1. To get to the 3rd party integrations, click on your email address > Settings in the top right corner.
  2. In the BILLWERK APPS section, click 3rd Party Integrations.
  3. In the House Bank row, click the Edit button icon.
    Edit button
  4. Fill in the required fields.
    • Bank name
      The house bank’s name. Is only used for recognition by the user and not technically required.
    • Bank URL
      Host-URL provided by the bank
    • User ID
      User ID provided by the bank. billwerk only supports one user per entity.
    • Customer ID
      Customer ID provided by the bank
    • Host ID
      Host ID provided by the bank
  5. To save your input, click on the Save button.
  6. Download the Initialization letter provided by the bank from the bottom of the settings.
  7. To get to the In the 3rd Party Integrations, click on the Back button.
  8. When House Bank is configured successfully, activate the checkbox.
    Checkbox
  9. Click Save.
  10. Print out the Initialization letter, sign it and send it to your bank by snailmail or fax.

Your bank will process your request and activate your user. Depending on the processes at your bank, this may take some time. Once your bank has activated your user, you can use your EBICS connection to send and receive files.

Removing EBICS connection

Make sure that no EBICS processes are running for your entity, such as uploads of direct debits or downloads of account statements.

When you remove your settings, you will not be able to exchange data with your bank anymore. To revoke your connection with the bank completely, you need to contact your bank in order to block your EBICS access.

  1. To get to the 3rd party integrations, click on your email address > Settings in the top right corner.
  2. In the BILLWERK APPS section, click 3rd Party Integrations.
  3. In the House Bank row, click the Edit icon.
  4. Click on the Remove connection button.
  5. To confirm, click on the Yes button.

Uploading SEPA XML to the bank

Once you have configured EBICS and got authorized by your bank, you can use it to send direct debits to your bank.

For this, SEPA XML needs to be configured in the payment settings and activated for direct debit.

If you have customers that have chosen SEPA Direct Debit as payment method, you can send the direct debits to settle those invoices to your bank.

  1. Click Activities in the menu.
  2. In the ACTIVITIES section, click Payments Export.
  3. From the Format dropdown list, select SEPA XML (pain.008.001.02).
  4. Click on the Export transactions button.
  5. Switch to the Available files tab.
  6. Click on the Send to bank icon next to your export.

Alternatively

  1. Click on Send to Bank.
  2. Switch to the Available files tab.
  3. Check the sending status.

You will need to do this on a regular basis in order to process your direct debits in a timely manner.

Importing CAMT0.53 statements from the bank

Once you have configured EBICS and got authorized by your bank, you can use it to fetch your bank account statements from your bank and import them into billwerk.

  1. Click Activities in the menu.
  2. In the ACTIVITIES section, click Account Reconciliation.
  3. Click the Download from bank button.
    mceclip3.png
  4. Choose the time period for which you want to import bank transactions.
    The maximum time frame that can be selected is limited to one month.
  5. Click the Continue button.
    The download from the bank has been started and may take up to a few minutes. You can check the status of the download in the Reconciliation Import History under Activities > Account Reconciliation > View import history.

Viewing EBICS Logs

You can view the logs for a selected time period. You can also filter them by action.

  1. Click Logs in the menu.
  2. In the LOGS section, click EBICS Logs.
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